HTQ is recruiting: Senior Administration Officer

25 October 2023

About this opportunity

We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer to support the effective and efficient operation of Health Translation Queensland (HTQ).

The primary purpose of the position is to provide a wide range of operational business administration services that enable and support HTQ to operate efficiently and effectively. The role coordinates HTQ's business administration through, but not limited to, the provision of high-level executive support, monitoring of processes, preparation of key reports and documentation, data input and analysis, provision of digital communication and marketing support, as well as management of HTQ's correspondence system.

Key details:

  • HTQ is hosted by The University of Queensland - Faculty of Medicine: Join a university ranked in the world's top 50
  • Based at Herston, Brisbane
  • Full-time (100%), fixed-term position through to 30 June 2026
  • HEW level 6 - the full-time equivalent base salary will be in the range of $84,871 - $91,158, plus a generous super allowance of up to 17%. The total FTE package will be up to $99,300 - $106,655 annually.
  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
  • 17% superannuation contributions, 17.5% annual leave loading
  • Access to flexible working arrangements, purchased leave
  • Health and wellness discounts
  • Salary packaging options
  • Apply via UQ Career Portal - Job Reference Number R-31253
  • Application deadline: Tuesday 7 November 2023 at 11pm AEST

Key responsibilities:

  • Provide high-level administrative support to the Board Chair, Executive Director and Operations Director, including secretariat support services for the HTQ Board and other groups as required.
  • Provide support for strategic and operational business planning, implementation activities and reporting.
  • Working with relevant professional services teams to provide support for marketing and events and human resources processes.
  • Action all financial processes within HTQ including accounts payable and receivable, credit card and other reconciliations, procurement matters and travel arrangements.
  • Support digital communication and marketing activities, event management and reporting.
  • Actively participate in the development, implementation, review and maintenance of internal systems, processes and work practices.
  • Identify areas for improvement and recommend and implement enhancements to existing practices.

About you

  • Candidates require highly effective administration, coordination and interpersonal communication skills and demonstrate a commitment to providing a high level of customer service.
  • A degree with subsequent relevant experience, or an equivalent combination of relevant experience and/or education and training.
  • Strong written and oral communication skills with an eye for detail, including experience in the preparation and completion of complex reports, for both internal and external stakeholders.
  • Demonstrated experience providing exceptional executive assistance to an executive team.
  • Experience using computer programs including the Adobe Creative Suite, Microsoft Office Suite, media monitoring systems, content management systems and correspondence management systems.
  • Experience supporting administrative accounting functions and ensuring compliance with the organisational accounting and finance standards.
  • Demonstrated ability to support the planning, promotion, execution and evaluation of events and forums.
  • Demonstrated ability to work under pressure, meet tight deadlines, respond to new and unexpected events and appropriately escalate issues.
  • Experience in the health care or research environment including the interpretation and application of legislation, policy and practice directives in an operational environment is preferable or alternatively a similar work experience that demonstrates your previous exposure to governed systems and an ability to rapidly acquire necessary knowledge.

In addition, the following mandatory requirements apply:

  • Work rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
  • Background checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.


For more information about this opportunity, please contact Operations Director Katrina Cutler at

For application queries or a full job description, please contact stating the job reference number (R-31253) in the subject line.

How to apply

All applicants must apply via the UQ Career Portal (Job Reference Number R-31253).

Note, if you are external to UQ, click on 'UQ Careers (External)'. If you are an existing UQ staff, click on 'UQ Careers (Internal)' and apply via Workday.

Upload the following documents in order for your application to be considered:

  • comprehensive cover letter addressing the 'About you' section above
  • resume.

Applications close Tuesday 7 November 2023 at 11pm AEST. Please note that interviews have been tentatively scheduled for Monday 13 November.

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